GDPR and Data Protection

On the 25th May 2018, the UK’s Data Protection Act 1998 was replaced by a new law called the GDPR (the EU General Data Protection Regulation 2016). This law governs how we collect, use and share people’s information and provides greater rights to individuals and control over how their information is handled by organisations, including school.

Data protection is very important at St John’s and we view it as an extension to safeguarding – not only for pupils, but their families, our staff, our governors and our volunteers.

We are taking steps to review and update our processes around how we are handling your information. This page will be updated on a regular basis.

In the meantime, if you would like to know more about GDPR and your rights, please visit the UK’s data protection regulator, the Information Commissioner’s Office, using the link below.

Information Commissioner’s Office (ICO)

Should you have any queries regarding the GDPR and our school, please contact Mrs Vix Moore, our Data Protection Officer via the school office.

Please find below our Privacy Notices – we are in the process of transferring our privacy notices onto the website.

Our privacy notices detail why we collect data, how we collect it and how we use it.

SJ Privacy Notice – Parents about their child’s data

 

We use various systems in school in order to carry out our public duties and school functions.

We use Scholarpack as our school information system (MIS) and where we store most of our data relating to pupils. Read their privacy policy here

The Early Years Foundation Stage (EYFS – Reception classes) use Tapestry – an online learning journey – to record children’s achievement. Read their privacy policy here

We use Cool Milk to supply milk to the children in our school. Read their privacy policy here

 

We also share data with the following websites and companies

We use Xero as our accounting system. Read their privacy policy by clicking here

 

We also use the following third party services where we use the information provided by participants

We use Mailchimp – an email automation platform – to send out information to our vacancy list or other mailing lists where you have specifically signed up . Read their privacy policy here

We also use Eventbrite to manage our events, for example, tours for prospective parents. We only use this information to provide any relevant updates in relation to the event which has been booked and to review attendance at events. In relation to admissions, we may use the data to look at what percentage of attendees then went on to apply to the school. At the end of every annual admissions process, we delete the attendee information from Eventbrite. Read their privacy policy by clicking here